Track Every Project Expense.
Record project expenses separately from vendor bills and procurement. Capture category, payee, amount, date, payment method, BOQ linkage, attachments, and approvals — then report spend by project.
What it does
Track every project expense.
- Log project expenses with category, vendor/payee, amount, date, and payment method.
- Attach bills/receipts and route expenses for approval.
- Link expenses to BOQ items when cost should hit a specific line.
- Keep expense history and reports project-wise.
- Separate day-to-day project expenses from PO/WO vendor bills.
Connections
How it links across the OS.
- Adds to actual project cost in finance views.
- Can map to BOQ lines for estimate vs actual.
- Uses approval workflows like other controlled spend.
- Appears in Project 360 expense and financial tabs.
Problems it addresses
Familiar construction friction.
- Site expenses are claimed late and hard to allocate.
- Petty expenses get mixed with vendor procurement bills.
- Finance cannot see which project an expense belongs to.
- Receipts live in WhatsApp and get lost.
Benefits
What teams gain.
- Expenses are captured against the right project promptly.
- Clear separation from procurement and contractor bills.
- Better actual-cost accuracy for margin tracking.
- Attachments and approvals create a clean audit trail.
Features
Expenses capabilities
Practical construction controls — not generic feature fluff.
Project expense entry
Category, payee, amount, date, payment method, BOQ linkage, and attachments.
Approval workflow
Submit and approve expenses before they are treated as settled project cost.
Expense history and reports
Review spend over time by project, category, and period.
Separated from vendor bills
Keep operational expenses distinct from PO/WO billing.
Related guides
Read more about expenses in construction ERP.
See Expenses on your projects.
Book a demo and we will walk the workflows your teams care about — with project context intact.