Control Procurement From Requirement to Payment.
Buildify360 procurement covers the full construction buying cycle: purchase requisition, RFQ, vendor quotation, comparison, approval, purchase order, GRN, vendor bill, and payment — linked to project and BOQ.
What it does
From requirement to payment — under control.
- Raise material and service requirements against a project.
- Run RFQs, collect vendor quotations, and compare commercials side by side.
- Approve purchases before orders leave the company.
- Convert selected vendors into purchase orders with clear quantities, rates, and terms.
- Receive materials through GRN and connect receipts to inventory and vendor bills.
- Track the full pipeline so pending approvals and open orders are visible.
Connections
How it links across the OS.
- Starts from project and BOQ requirements.
- Feeds purchase orders, GRN, inventory, and vendor bills.
- Approvals replace informal WhatsApp buying decisions.
- Finance sees commitments and payables as procurement progresses.
- Vendors stay linked across RFQ, PO, GRN, and bills.
Problems it addresses
Familiar construction friction.
- Site teams buy outside any controlled process.
- Vendor rates are compared in chat messages and personal sheets.
- Nobody knows which request is approved, ordered, received, or billed.
- Purchase spend is not tied to project BOQ lines.
Benefits
What teams gain.
- Reduce uncontrolled purchasing.
- Compare vendors with commercial clarity before you commit.
- Track pending approvals and open procurement stages.
- Connect every purchase to project and BOQ.
Features
Procurement capabilities
Practical construction controls — not generic feature fluff.
End-to-end procurement pipeline
PR → RFQ → Vendor quotation → Comparison → Approval → PO → GRN → Vendor bill → Payment.
Purchase requisitions
Raise project-linked material/service requests with quantity, required date, and approval status.
RFQ and quotation comparison
Invite vendors, record quotations, and compare rates, taxes, delivery, and payment terms.
Controlled approvals
Submit, review, approve, or reject before a purchase becomes a commitment.
Project and BOQ linkage
Keep buying decisions visible against the estimate that justified them.
Procurement pipeline
PR → RFQ → vendor comparison → approval → PO → GRN → bill.
Replace informal WhatsApp buying with a controlled construction procurement flow tied to project and BOQ.
- 1Purchase Requisition
- 2RFQ
- 3Vendor Quotation
- 4Comparison
- 5Approval
- 6Purchase Order
- 7GRN
- 8Vendor Bill
- 9Payment
Supporting buying controls
Purchase Requisition
Create purchase requisitions for material or service needs, with quantity, required date, project linkage, and approval statuses from draft through processed.
Request for Quotation
Create RFQs, select vendors, send requirements, track status, receive quotations, compare responses, and convert the selected vendor to a purchase order.
Vendor Quotation & Comparison
Record vendor quotations and compare rates, taxes, delivery terms, and payment terms with approval history before selecting a vendor.
Approval Workflows
Structured approvals for purchase requisition, RFQ/comparison where applicable, purchase order, work order, vendor bill, expense, drawing, and document — with approver, timestamp, comments, and history.
Vendors
Maintain vendor master data: contacts, GST/tax information, categories, project relationships, purchase and work-order history, outstanding bills, payments, documents, and performance context.
Related modules
Continue through the connected workflow.
BOQ Management
Spreadsheet-like BOQ with cost control.
ExplorePurchase Orders
Purchase orders connected to the project.
ExploreInventory
Know what you have, where it is, and where it went.
ExploreVendor Bills
Bills against PO and WO, with payable visibility.
ExploreFinance
Project cost, margin, and cash flow.
ExploreProject 360
Everything about a project in one place.
ExploreOr browse the full module directory.
Related guides
Read more about procurement in construction ERP.
See Procurement on your projects.
Book a demo and we will walk the workflows your teams care about — with project context intact.